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General Information

Job Name
Admin Research Project Manager
Department
1400240 - M Neuro Memory and Aging
Position type
Full Time
Workplace
Flexible 4 Days On-Site
Primary Location
San Francisco, CA, United States
Job ID
CONV_88494BR

Description & Requirements

Job Description
Job Summary:
The Administrative Coordinator provides essential administrative and programmatic support to the Department of Neurology’s Chairs Office and the Administrative Executive Committee (AEC), spanning the department’s four central administrative pillars: People, Research Administration and Finance, Space and Operations, and Department Initiatives. This role manages complex calendars, coordinates meetings, prepares materials, tracks follow-up items, and supports events and other departmental initiatives. The coordinator applies departmental and institutional policies to accomplish multiple projects of mild to moderate complexity, streamlines workflows, maintains documentation, and facilitates communication across teams. Working closely with the Executive Assistant, this position requires a proactive, organized, and detail-oriented professional who can balance multiple priorities and ensure the smooth execution of both ongoing and new initiatives.

This is a hybrid position 2-3 days a week in the office at multiple locations, as needed
Qualifications
Required Qualifications: - Bachelor's degree in related area and 3+ years of related work experience; and / or equivalent experience / training. - Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. - Solid knowledge of common University-specific computer application programs. - Strong skills in short-term planning, analysis, problem-solving, and customer service. - Strong ability to balance the needs of multiple stakeholders and pivot between multiple tasks - Ability to use high-level discretion and maintain a high level of confidentiality - Solid skills in problem identification - Ability to meet deadlines and follow through on assigned duties in an independent manner - Ability to work well under pressure - Ability to work well with others and as part of a team - Adept with technology and quick learner of new technology Preferred Qualifications: - Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. - Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as https://www.ucsf.edu/about/mission-and-values . In addition to , UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available https://diversity.ucsf.edu/ . Join us to find a rewarding career contributing to improving healthcare worldwide.
EEO Statement
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Additional Details

Job Code
ADMIN OFCR 3 CX (004800)
Assignment Category
Career
IAP Level
None
Job Family
General Administration
Campus 1
Mission Bay (SF)
Campus 2
Mission Bay (SF)
Campus 3
Mission Bay (SF)
Percentage (%)
100
Shift Length
8 hours
Shift Type
Day
Bargaining Unit
CX
Additional Shift Details
Sandler Neurosciences Building
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