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General Information

Job Name
Administrative Assistant
Department
1482000 - M Surgery
Position type
Full Time
Workplace
Flexible 2 Days On-Site
Primary Location
San Francisco, CA, United States
Job ID
4592

Description & Requirements

Job Description

The Administrative Assistant provides direct administrative support to several faculty in the Center of Colorectal Surgery Academic Office in the Division of Surgical Oncology. The AA will coordinate all academic activities of faculty and/or administrative personnel designated to them by the division. The position requires coordination of activities for multiple providers and/or designees. Activities will include screening phone calls, xeroxing, faxing and mailing, maintaining filing system, calendaring of appointments, typing and editing. Other duties will include submitting reimbursements and purchase orders, working with faculty to update the call schedule on a quarterly basis, submitting IT requests as they arise, coordinating travel and meetings and reconciling phone, data, computer, and pager expenses for two accounts on a monthly basis. 

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10 campus UC System dedicated exclusively to health sciences. 

Qualifications
Required Qualifications: - High school graduation (or GED) - Four (4) years of related administrative experience; or an equivalent combination of education and experience - Experience in calendaring and scheduling for multiple faculty using MS Outlook - Experience preparing and maintaining graphic presentations using PowerPoint - Demonstrated experience preparing and processing financial and other types of documents including purchase orders. reimbursements. travel requests. and reconciling invoices - Ability to maintain tracking system for reimbursement and purchases - Demonstrated experience in drafting, editing, and proofreading correspondence - Demonstrated excellent organizational, prioritizing, and detail orientation - Ability to manage multiple tasks simultaneously, meet competing deadlines, and be resourceful - Ability to follow through and complete verbal and written protocols and or directions - Ability to be professional to effectively work with individuals at all level; ability to demonstrate a high degree of confidentiality and discretion; and demonstrate flexibility with the ability lo work with diverse personalities - Reliable and demonstrate good attendance Preferred Qualifications: - BA/BS degree - Experience coordinating and preparing research grant applications and renewals (NIH, Intramural and Extramural agencies) - Experience monitoring post-award contract and grant activity - Knowledge of UC policies and procedures
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as https://www.ucsf.edu/about/mission-and-values . In addition to , UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available https://diversity.ucsf.edu/ . Join us to find a rewarding career contributing to improving healthcare worldwide.
EEO Statement
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Additional Details

Job Code
BLANK AST 3 (004722)
Assignment Category
Career
IAP Level
None
Job Family
General Administration
Campus 1
Mission Bay (SF)
Campus 2
Parnassus Heights (SF)
Percentage (%)
100.00
Shift Length
8 hours
Shift Type
Day
Bargaining Unit
CX
Additional Shift Details
Monday -Friday, 8:00am-5:00pm
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