General Accountant III SOM

Department Description: 

The UCSF School of Medicine is a $3B enterprise, and the Financial Affairs office is the chief administrative unit. The Financial Affairs office oversees, directs, coordinates, and manages all School of Medicine funds and all clinical enterprise-related funds flows and transactions. The office serves as the school’s control point for resource planning, finance, accounting, compliance, reporting, and decision support. It also establishes School-wide fiscal policies, processes, and financial reporting, and manages the Dean’s Office budget, reporting, and accounting functions. The office is responsible for the fiscal oversight of 40+ academic departments, organized research units, and programs within the school, and the management of the school-wide financial planning, analysis, and reporting process. The mission of the Financial Affairs office is to promote and provide financial expertise, efficient tools and services, responsible fiscal stewardship, meaningful reporting and analytics, and to be a strategic partner to the leadership of UCSF’s four missions: education, healthcare, public service, and research. 

The School of Medicine Dean’s Office Finance Unit has financial management and coordination of all School of Medicine funds, all clinical enterprise-related funds flow, and Medical Center/School Strategic support financial transactions, staff personnel, and related administrative functions. Included in this responsibility is financial oversight of administrative activities for 40+ academic departments/ORUs within the School, as well as multiple School-wide Centers and Programs related to this unit. In addition to Schoolwide management responsibilities, the Finance Unit manages the Dean’s funds and functions as the administrative base for all units that make up the Dean’s Office.

Job Function Summary

Involves accounting functions such as analyzing, monitoring, preparing, and reconciling financial information to reflect the condition of the organization and provide financial and other statistical data to control operations. Also may involve preparation of financial reports to meet internal and external reporting requirements. May include activities relating to developing, implementing, and monitoring accounting systems, policies, and procedures.

Generic Scope

Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Custom Scope

The Analyst is a key member of the finance team, tasked with performing accounting functions, including payroll and general ledger preparation and reconciliation for all funds managed and overseen by the Dean’s Office. The analyst must understand and interpret complex accounting practices, organizational policies, and procedures to analyze and prepare reports for administrators and managers. It is crucial that ledgers are verified on a timely basis to answer questions and coordinate resolutions of issues with departments and functions. Ledger verification is an important financial control that helps detect and prevent erroneous or inappropriate transactions. As a major key control, the analyst:

• performing ledger verification takes on the responsibility of providing reasonable assurance that financial transactions are valid and properly classified
• is tasked with the responsibility and ownership of creating and processing all journal entries for the Dean’s Office, utilizing all types of PeopleSoft online journals, including payroll expense transfers, to ensure accuracy and compliance with all policies and procedures set forth for each type of journal

The Analyst also monitors and executes all procurement and expense payment activities for the Dean’s Office. This includes reimbursement requests, travel and entertainment requests, invoice processing, and speedchart/type setups. The Analyst may participate in implementing any new systems related to accounts payable functions for the Dean’s Office.

Other duties include:

• Performing fiscal management of intramural award projects
• Partnering with units to prepare and submit recharge proposals to Control Point or Recharge Review, and providing monthly recharge financial support
• Supporting fiscal year closing activities
• Providing financial administrative support to the Accounting and Operations Manager