Health Professions Education Specialist 3

Job Summary:

The San Francisco General Hospital’s (SFGH) Ob-Gyn Graduate and Undergraduate Medical Education Site Coordinator applies knowledge about administration, curriculum, requirements, and educational activities to coordinate professional health education programs for fellows, residents, and medical students receiving Obstetrics and Gynecology (OB-Gyn) training at SFGH. The education site coordinator organizes and maintains site-specific program operations, which may include assisting with trainee selection and onboarding; supporting teaching and learning activities, program curriculum, learner scheduling, and database maintenance; tracking learner compliance, program accreditation, and administrative tasks for program directors; and planning events.  Over the course of the year, the site coordinator manages and coordinates SFGH-based activities for ~50 third- and fourth-year medical students, 40 Ob-Gyn residents, and two Complex Family Planning Fellows. On average, there are 10-12 residents, 2 fellows and 0-6 students on site at SFGH at any given time.  This position also serves as the site coordinator for fellows from other divisions and as the primary site contact for faculty and trainees from those divisions and other residencies.

As the medical student coordinator (~35% of role), this individual partners closely with SFGH’s medical student site director, the faculty directors of advanced medical student clerkships, and the medical student program coordinator in the Ob-Gyn Department Chair's Office to manage, plan, and administer rotations for the 3rd- and 4th-year Ob/Gyn medical students at SFGH. The coordinator prepares schedules and produces orientation materials for 6 core clerkship blocks; serves as the primary contact for medical students; orients students to the service at SFGH; prepares the on-call schedule; arranges seminars; assists the site director in high-level administrative functions; tracks applications for elective courses; and manages course revisions, manuscripts, and course materials. The coordinator analyzes and monitors learner performance, curriculum effectiveness, and impact of rotation experience and other educational activities and collaborates with faculty and the site director on program improvements.  

As the residency coordinator at SFGH (~35% of role), this person works closely with the SFGH-based residency site directors and is responsible for a variety of onboarding, scheduling, evaluation, and other residency administrative tasks. Duties include site-specific onboarding, such as badge and EPIC access (in partnership with an administrative analyst); coordinating the SFGH-based intern orientation day; ensuring completion of required training modules; assisting with collecting and reporting site-specific data for resident training and experiences as needed by the Ob-Gyn and UCSF GME offices; scheduling and coordinating the intern retreat and additional celebratory events such as Resident Appreciation Day and Chief Breakfast at SFGH. For every block throughout the academic year, the residency coordinator synthesizes and emails site-specific orientation information, determines resident clinical assignments in the Obstetrics, Midwifery, and Gynecology clinic, including a few Family Medicine and Internal Medicine residents; manages SharePoint sites; assists with soliciting and compiling feedback for residents from SFGH faculty; manages the teaching calendar and scheduling/coordination of speakers; manages other educational scheduling such as birth simulations on Labor & Delivery. The coordinator also manages bilingual stipend payments for trainees in accordance to UCSF and DPH GME policies. In partnership with an administrative analyst, the coordinator serves as the primary point person for residents during their time at SFGH, assisting with scrubs, pagers, parking, and other resident wellbeing needs; and providing timely and accurate communications to residents.

As the Complex Family Planning (CFP) fellowship coordinator (~30% of role) this individual is responsible for administration of the CFP Fellowship in collaboration with the fellowship director and associate director. The coordinator works with fellowship directors, mentors and faculty to establish training goals and requirements. The coordinator is responsible for communicating these procedures and protocols to fellows and tracking their progress in meeting all requirements. The coordinator is the primary liaison and key contact with potential trainees and program faculty, current trainees and their mentors, faculty and mentors at partner institutions, and funding sources. The individual is responsible for all fellows’ UCSF and SFGH appointments including GME, privileges, credentials, and academic affairs, and independently organizes and schedules all aspects of mentorship activities such as journal clubs, seminars, guest speaker and works-in-progress presentations. The coordinator also helps to solicit feedback for the CFP fellows, enters data, coordinates the CFP Clinical Competency Committee, coordinates semi-annual CFP fellow reviews, provides primary administrative support in CFP applicant selection and interviews annually, and works with the program director and associate director to complete any documentation and activities related to ACGME accreditation.

The coordinator collaborates closely with the Ob-Gyn Department Chair's Office UME and GME teams on student, resident, and fellow issues. They build strong working relationships with the program directors, associate directors, site directors, and staff, attend team meetings, ensure that SFGH protocols align with department policies, and may provide an extra pair of hands during peak periods. The coordinator also serves as the site coordinator for trainees from other departments and Ob-Gyn divisions such as MFM and Gyn Onc fellows, midwifery students, and Internal Medicine and Family and Community Medicine residents.  The coordinator is the primary contact for these trainees and their program directors/administrators.  
 

Department Summary:

The Department of Obstetrics, Gynecology, & Reproductive Sciences (ObGyn & RS) is a major academic department in the School of Medicine committed to providing quality health care services, educating health care providers and investigators, and conducting research to advance knowledge in our field. The Department is nationally recognized for research and training in women’s health care specialties. This position is based at the Department’s San Francisco General Hospital (SFGH) Division, a large teaching, research, and clinical site. The SFGH Division of Ob-Gyn & RS is home to ~40 faculty, 8 non-faculty academics, and 110 staff, fellows, residents, and other trainees; and the Bixby Center for Global Reproductive Health. The SFGH division has an annual budget of over $70M. Our mission in the SFGH Division of Ob-Gyn & RS is to promote justice, quality, and equity in women's health care. We seek to eliminate barriers to good health for women in San Francisco and around the world. We are committed to building and supporting a diverse and inclusive workplace and strive to understand and address the impact of structural inequities on sexual and reproductive health. 

Required: - Bachelor's degree in education, public health or administration, business administration, or related/ or equivalent experience / training - Thorough knowledge of or ability to quickly come up to speed on relevant policies and regulatory requirements, health professions education program requirements, and health professions education industry - Thorough knowledge of administrative analysis and operations. Demonstrated ability to develop and implement processes and systems. Thorough knowledge of the administrative and operational implications in a program - Demonstrated experience and documented excellence in oral and written communications skills; includes active listening and critical thinking - Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. - Advanced experience in analysis and planning with ability to analyze and anticipate situations, define problems and objectives, recognize alternatives, and formulate solutions - Ability to be a decisive problem solver that can adapt to fast-paced changes with minimal supervision. Must have demonstrated ability to work independently and in a team environment - Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines - Highly proficient in Microsoft365 applications including Excel, Teams, Sharepoint, Outlook and Word. - Comfort discussing sexual and reproductive health topics, including abortion Preferred: - Master's degree in education, public health, public or health care administration, business administration or related area - Prior experience working in or volunteering in a family planning environment/organization. - Thorough knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience. - Thorough knowledge of data management, documentation methods used in investigating and presenting findings about the program. Skills include statistical analysis of data across databases and systems

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as https://www.ucsf.edu/about/mission-and-values . In addition to , UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available https://diversity.ucsf.edu/ . Join us to find a rewarding career contributing to improving healthcare worldwide.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.