HEALTH PROFNS EDUC SPEC 2 CX

Department Description:

The UCSF Department of Ophthalmology is one of the leading ophthalmology departments in clinical care, training, and research nationwide. The Department of Ophthalmology is one of the largest recipients of federal grant funds among peer departments.  We are ranked 1^st in National Eye Institute Funding and 2^nd in overall National Institutes of Health (NIH) funding in the country. Additionally, we have been the #1 recipient of the Research to Prevent Blindness funding nationwide with nearly $1.2 million granted in a single year. Overall, the Department has a wide-ranging portfolio of 60 active research grants.

UCSF’s renowned eye care services has a new state-of-the-art home. In November 2020, the Wayne and Gladys Valley Center for Vision opened its doors. Located at UCSF's Mission Bay Campus, the center houses the Vision Clinics, where many of UCSF's eye care programs relocated, as well as research and teaching facilities. Ophthalmology conducts its patient care, teaching, research, and public service activities currently at multiple UCSF campuses: Parnassus, Mt. Zion, Veterans’ Administration Medical Center (VAMC), San Francisco General (SFG), East Bay and Benioff Children’s Hospital at Mission Bay and in Oakland. The Department sponsors numerous invited speakers, research seminars, journal clubs, and a postdoctoral training program focused on mentorship, networking, and recognition. The UCSF Department of Ophthalmology consists of approximately 300 FTE’s (including UCSF Health employees) including faculty, basic scientists, postdoctoral scholars, graduate students, residents, fellows, clinical, research and administrative staff. 

Job Summary:

This position serves as the Fellowship Coordinator for Non-ACGME Clinical Fellowships, Continuing Medical Education (Grand Rounds), and support for the UCSF-Proctor Clinician Vision Scholars K-12 program in the Department of Ophthalmology. The Education Department is comprised of the Continuing Medical Education, Medical Student Education, and the Residency and Fellowship Programs.

This individual will partner with the Program Director(s) to ensure all aspects of the education programs run smoothly, efficiently, and professionally while balancing multiple tasks simultaneously. This individual will serve as the main liaison/resource for fellows, grand rounds, and at times may be asked to assist with the Residency and Medical Student Programs. Duties include: GME appointments and Medical Staff credentialing; full coordination of the monthly grand rounds series; recruitment and interviews; updating the Department website; and other administrative tasks such as coordinating meetings, processing reimbursements, expense reconciliation, purchasing, and correspondence.

Develops and maintains program processes for documentation to meet regulatory requirements, applying acquired policy and procedural knowledge to support professional health education program learners. 

 

Required Qualifications; - Bachelor's degree in related area and minimum of one year experience / or equivalent combination of experience / training - Basic knowledge of relevant policies and regulatory requirements. - Basic knowledge of health professions education industry - Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program - Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner - Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners - Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail-oriented precision - Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues - Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems Preferred Qualifications: - Experience working in a large institution with a high level of understanding for academic processes, specifically fellowship and/or continuing medical education programs - Demonstrated experience with a Graduate Medical Education Office (GME) - Demonstrated experience with credentialing through a Medical Staff Office - Ability to understand and learn the processing of immigration visa applications such as J-1, H-1b visas, etc. Knowledge of visa guidelines, procedures and regulations - Ability to understand and clearly communicate CA medical board licensing requirements