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General Information

Job Name
Administrative Assistant
Department
4100970 - F HR TEP Recharge
Position type
Temporary Employment
Workplace
Fully On-Site
Primary Location
San Francisco, CA, United States
Job ID
4553

Description & Requirements

Job Description

Provide front desk reception and administrative support, assist visitors and employees, coordinate office operations, support departmental projects, and assist with onboarding and office resource management. This position is onsite five days per week.

Key Responsibilities:

  • Greet and assist visitors and employees.
  • Respond to general inquiries regarding space assignments and departmental office resources.
  • Coordinate conference room reservations and visitor accommodations.
  • Assist with meeting preparation, materials, and refreshments.
  • Coordinate mail distribution, shipping, and courier services.
  • Support departmental projects and special initiatives.
  • Monitor and order office supplies and equipment as needed.
  • Assist with onboarding activities and administrative coordination for new employees.

 

Qualifications
Required Qualifications: - Proficiency in Smartsheet. - Proficiency in Box. - Proficiency in Microsoft Excel. - Proficiency in Microsoft Office Suite.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as https://www.ucsf.edu/about/mission-and-values . In addition to , UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available https://diversity.ucsf.edu/ . Join us to find a rewarding career contributing to improving healthcare worldwide.
EEO Statement
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Additional Details

Job Code
BLANK AST 3 (004722)
Assignment Category
Floater
IAP Level
None
Appointment end date
09-12-2027
Job Family
General Administration
Campus 1
Mission Bay (SF)
Percentage (%)
100.00
Shift Length
8 hours
Shift Type
Day
Bargaining Unit
CX
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