BLANK AST 3

The function of the academic office of the Orthopaedic Surgery Service at UCSF is to provide high-level administrative support services for the professional commitments of the faculty in the Department, including teaching and research activities. 

Under general supervision, working independently, this position is responsible for the complete coordination of the academic offices for the UCSF Department of Orthopaedic Surgery Spine Faculty. The incumbent plays a significant, proactive, and creative role to facilitate and expedite the integration, communication, and coordination of all information and activities related to the full-time faculty associated with the services and programs supported within the department. This position also handles special projects for the CAO as needed.

Required Qualifications: - High school graduation and four years of related administrative /executive experience; or an equivalent combination of education and experience - Excellent interpersonal and oral and written communication skills - Demonstrated experience with copy-editing and proof-reading. - Demonstrated ability to handle a variety of tasks with a high degree of accuracy (multi-tasking) and ability to set priorities when confronted with competing requests - Ability to meet tight deadlines and last-minute requests efficiently and accurately; - Demonstrated ability to take initiative and follow through, with good resources finding skills. - Strong knowledge of MS Office (including Word, Excel, PowerPoint, Outlook) and Adobe Acrobat; and WordPress for HTML, - Demonstrated record of reliability and excellent attendance - Demonstrated experience and a high skill level related to confidentiality, discretion, and good judgment - Demonstrated experience supporting C suite level executive including calendaring and scheduling meetings, phone conferences. - Demonstrated ability to interact effectively with wide range of executives/faculty, staff, trainees, campus, and community representatives, sometimes under pressure, remaining proactive, resourceful, professional and efficient. - Demonstrated experience making travel arrangements including air, conference, hotel, car reservations and processing expense reimbursements - Experience with preparation of technical manuscripts, abstracts, protocols, consent forms, reports, applications and CV’s Preferred Qualifications: - Knowledge of UC Accounting practices, purchasing and reimbursement - Basic knowledge of scientific and medical terminology - Proven grants management experience - Experience working in an academic environment;