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General Information

Job Name
Residency Program Assistant
Department
1383440 - M Med Core Educ
Position type
Full Time
Workplace
Flexible 4 Days On-Site
Primary Location
San Francisco, CA, United States
Job ID
1784

Description & Requirements

Job Description

The Residency Program Assistant supports the day-to-day operations of the Internal Medicine Residency Program within the Department of Medicine. Working under the direction of the Residency Manager, this role helps ensure the smooth daily operations of the residency program by coordinating program logistics, maintaining program data and documentation, and supporting residents throughout their training experience. 

This position offers broad exposure to academic medicine and graduate medical education administration. The Residency Program Assistant plays an important role in supporting the lifecycle of a resident, including recruitment, onboarding and employment processes, orientation, and graduation. The incumbent is responsible for maintaining program records, and monitoring key compliance and licensing activities. The role is often a go-to support for residents’ daily needs.  

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple tasks and timelines. Strong communication and interpersonal skills are essential, as the role regularly interacts with residents, staff, and faculty. Candidates who enjoy office operations, managing logistics, maintaining accurate records, event planning, and supporting complex programs will thrive in this environment. 

This position is well suited for individuals interested in building a career in higher education administration, healthcare administration, or graduate medical education, and serves as a strong foundation for advancement into roles with increasing responsibility within the field. 

Key qualities for success in this role include: 

  • Strong organizational skills and attention to detail 

  • Ability to coordinate logistics and plan events across multiple stakeholders 

  • Strong project management and task-tracking skills 

  • Clear and professional written and verbal communication 

  • Ability to manage multiple priorities and deadlines 

  • Comfort working with data, documentation, and administrative systems 

  • Interest in learning about academic medicine and graduate medical education

     

     

Qualifications
Required Qualifications: - Bachelor's degree in related area and /or equivalent experience/training - Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program. - Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues. - Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems. - Willingness to adopt AI tools to improve workflow efficiency. - Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner. - Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners. - Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision. Preferred Qualifications: - Event planning experience
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as https://www.ucsf.edu/about/mission-and-values . In addition to , UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available https://diversity.ucsf.edu/ . Join us to find a rewarding career contributing to improving healthcare worldwide.
EEO Statement
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Additional Details

Job Code
HEALTH PROFNS EDUC SPEC 2 CX (004484)
Assignment Category
Career
IAP Level
None
Job Family
Educational Services
Campus 1
Parnassus Heights (SF)
Percentage (%)
100
Shift Length
8 hours
Shift Type
Day
Bargaining Unit
CX
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